Title: Olde Riverside Town Centre BIA Coordinator

Employer: Olde Riverside Town Centre BIA

Founded in 1990, Olde Riverside Town Centre BIA is seeking a talented, enthusiastic individual to assist the board of directors in engaging and communicating with their membership, building relationships within its community and supporting the advancement of the BIA to better serve the membership and neighbourhoods that it operates within. The Coordinator will report to the Olde Riverside Town Centre BIA board of directors.

The Olde Riverside Town Centre BIA’s mission is:

  1. To enhance, beautify, and maintain public lands and buildings within the association boundaries, beyond that which is provided by the Municipality;
  2. To promote the area as a leading retail, professional services, and entertainment district.


Responsible for the day-to-day operations of the Olde Riverside Town Centre BIA. Reporting to a volunteer Board of Directors and various sub-committees, the coordinator interacts with municipal staff, councillors, the Chamber of Commerce, Windsor-Essex Tourism, neighbourhood associations, and community committees. The coordinator would be responsible for everything, including but not limited to:

  • Marketing and promotions, including coordination of all promotional campaigns; media relations; management of the BIA website and social media accounts

  • Coordination of all BIA events, including business participation; sponsor; media and volunteer relations; marketing promotion; successful event and post-event execution.

  • Beautification support, including flower purchase and maintenance; street pole banner, bench and bicycle maintenance (Capital projects) and general encouragement for a clean and aesthetically pleasing commercial district

  • Communications, relationship management and advocacy, including ongoing communications, collaboration and maintenance of positive relationships with BIA members and the neighbourhoods they serve, Windsor Essex Chamber of Commerce, Municipal staff and elected officials, Windsor Essex Pelee Island Tourism, Regional Tourism Organization, Ontario BIA Association ( OBIAA ) as well as community organizations to achieve mutually beneficial goals.

  • Grant writing, to implement new initiatives that are beyond budgetary constraints

  • Administrative support, including meeting facilitation, monthly reporting (minutes ), and treasury support:


  • Proven track record with success and experience in marketing communications, business, community development or relevant experience

  • Experience working with businesses, volunteer boards of management and municipal governments preferred

  • Strong skills in verbal and written communication, time management, organizational problem solving and customer service

  • Strong computer skills, Microsoft Office, Quickbooks, various social media platforms, WordPress etc.

  • Outgoing and energetic with the ability to engage and motivate others.

  • Demonstrates leadership and project management experience and ability.

  • Proven ability to work independently and as a dynamic team member

  • Valid Ontario driver’s license and access to a reliable vehicle


  • Responsible for maintaining regular office operations such as filing, mailings, etc.

  • Performs research and prepares written reports summarizing the results.

  • Assists the BIA Board with the development and implementation of organizational policies

  • Takes and prepares the minutes of the board meetings

  • Prepares invoices and other financial documents.

  • Coordinates the Annual General Meeting.

  • Arranges with the Municipality and volunteers for the decoration of the BIA as directed by the board.

  • Performs member site visits and welcomes new businesses to the BIA with the BIA Welcome Package.

  • Participates in all activities carried forth by the Board.

  • Responsible for planning, managing and prioritizing assigned tasks.

  • Handling of information of a confidential nature.

  • Provides resources to BIA members, municipal government departments, members of other BIAs, and community groups who regularly contact the BIA requesting information and/or assistance on a wide range of topics related to the BIA.

Marketing & Communications:

  • Compiles, edits, condenses and processes information for distribution to its members and partners to build an advocacy voice of support for its positions and initiatives.

  • Maintains and implements all marketing and promotions as directed by the Board.

  • Executes all elements of project management for the BIA’s special events.

  • Executes advertising, promotion, and marketing programs including; print, online and social media.

  • Coordinates the design and printing of marketing materials.

  • Ensures the Branding of the BIA is consistent and follows design guidelines where applicable.

  • Prepares and distributes Press Releases to promote BIA events and accomplishments.

  • Communicates with existing BIA members via mail, e-newsletters & social media.

  • Website maintenance including posting news articles to the home page, and updating business listings and events.

  • Coordinates special events as assigned.

  • Manages the BIA’s social media accounts including Instagram, Facebook, and the BIA Web site.

  • Liaises with municipal departments such as Economic Development, Culture and Tourism, Parks and Recreation, and other departmental staff as appropriate.

  • Acts as a spokesperson for the BIA, members, board, and neighbourhood maintaining a high level of professionalism and integrity in all levels of communication.

Financial Affairs:

  • Coordinates the purchase of required supplies, equipment, and contracted services, purchasing within an assigned limit; reviews and recommends accounts for payment.

  • Monitors the results of operation compared to the budget monthly.

  • Prepare and maintain all financial records, including spreadsheets and preparation of monthly reports and annual audit.

  • Prepare cheques for signatures

  • Researches and applies for grant funding where available.

Preferred Knowledge, Skills Sets and Abilities:

  • Proficiency in Microsoft Office

  • Excellent writing skills

  • Strong speaking and presentation skills

  • Strong planning and organizational skills

  • Excellent time management

Other asset skills that enhance performance:

  • Established a network of contacts with the Municipality and Business community

  • Motivated self-starter with limited supervision required

  • Experience with WordPress

  • Experience with graphic design

  • Experience with social media

Work Environment

This role requires someone who can work independently with minimal supervision and is a self-starter that meets deadlines and goals accordingly. This is a work-from-home position and the coordinator would be expected to have a computer and cell phone.

Job Type: Part-time, hourly

Schedule: Monday-Friday and some weekend availability for events, must be able to attend the board meeting every 2nd Tuesday of the month (8:30-10:30) subject to change

Wage: $22-25 / hr (average of 10 hours/week )

The submission deadline for applications is May 12, 2023

We thank all candidates for their interest; however, only those selected for an interview will be contacted.

Send resume and cover letter to: